As the manager, it’s up to you to make sure your team members are organized. The plethora of tools for managing work can make the job overwhelming, but some of them are more effective than others. The key is to determine which tools and procedures best fit the needs of your team, and then hone in on how to use them to maximize efficiency.
Prioritization is the primary cause of many organizational problems. In attempting to handle multiple tasks at the same time can be stressful and ineffective, leading you to spend your time on things that aren’t worth it while ignoring high-value ones. To avoid this, it’s crucial to prioritize tasks based on their importance and the amount of effort required to finish them. If you’re not sure how to organize your work first, determine the strategic objectives for your business and the OKRs for the entire organization. Link your work to these overarching objectives by linking tasks to deliverables deadlines, milestones, and deadlines.
When everything is in one place, your team will be able to keep track of their projects and meet deadlines. For instance using templates for projects for all your projects can help you standardize the process and accelerate approvals and reviews. Checklists for repetitive tasks are also an excellent way to save time and increase accuracy. It’s also easier for you to identify who is responsible for each task when the tasks are clearly delegated. This can prevent a situation in which one person is stuck on a minor task while the other team members wait.